Step-by-Step Guide to Filling Out a CA-2 Form for OWCP Federal Workers

If you’re a federal employee who has suffered an occupational illness or disease due to your job, the CA-2 form is your first step toward receiving workers’ compensation through the Office of Workers’ Compensation Programs (OWCP). At WIN Medical Group in Upper Darby, PA, we’ve helped countless Philadelphia federal workers successfully navigate this process.

Whether you’re in West Philadelphia, Yeadon, Darby, or Lansdowne, this guide is for you.

Let’s walk you through how to fill out the CA-2 form step by step—so you can protect your rights and health.

What Is the CA-2 Form and Who Should Use It?

The CA-2 form is used to report occupational diseases or illnesses caused by work conditions over time (not from a single incident). Examples include:

  • Repetitive strain injuries (e.g., carpal tunnel syndrome)
  • Respiratory issues from prolonged chemical exposure
  • Hearing loss from long-term noise exposure

You should use Form CA-2 if:

  • Your medical condition developed over a period of time
  • You are a civilian federal employee
  • You need to document and claim benefits for a work-related disease or illness

Step 1: Gather Necessary Information Before You Start

Before filling out the CA-2 form, make sure you have:

  • Your agency’s contact info
  • Your supervisor’s name and email
  • Exact job duties related to your illness
  • Medical documentation (e.g., diagnosis, doctor’s report)
  • Dates when you first noticed symptoms

TIP: If you’re unsure about the documentation, our providers at WIN Medical Group in Upper Darby can assist in preparing the required medical narrative.

Step 2: Access the CA-2 Form

You can download the CA-2 form from the U.S. Department of Labor website or fill it out via the Employees’ Compensation Operations & Management Portal (ECOMP):

  • Visit: https://www.ecomp.dol.gov
  • Register for an account if you don’t have one
  • Search for CA-2 form and start the submission process

If you live in Philadelphia, Darby, or West Philly, we can walk you through ECOMP in person.

Step 3: Complete Employee Sections (Items 1–18)

These are the sections you, the injured worker, must complete. Here’s how to fill them out correctly:

  1. Personal Information – Name, address, SSN, DOB
  2. Job Information – Agency name, address, and duty location
  3. Date symptoms began – Be accurate; estimates are okay if exact dates are unclear
  4. Nature of illness – Describe the condition and how it relates to your job
  5. Work duties – Detail how your job may have caused or worsened the illness
  6. Physician details – Name and contact info of the doctor who diagnosed your illness

Pro Tip: Be as specific as possible. Vague descriptions can lead to delays or denials.

Step 4: Submit Your Medical Evidence

This is the most critical part of your CA-2 claim. What you need to include:

  • A diagnosis from a licensed medical provider
  • A written statement linking your condition to your work duties
  • Any test results, imaging, or lab reports

WIN Medical Group, located in Upper Darby, can create OWCP-compliant medical reports tailored for CA-2 claims. We serve patients throughout Philadelphia and nearby areas.

Step 5: Supervisor and Agency Complete Their Section

Once you complete your part:

  • Submit the form to your immediate supervisor
  • They will fill out the agency section (items 19–35), confirming employment and exposure

Reminder: You are still responsible for tracking the form’s progress through ECOMP. Don’t assume your agency will move quickly—follow up!

Step 6: Submit Through ECOMP and Track Your Case

Once your CA-2 form is complete and medical evidence attached:

  • Submit all documents via ECOMP
  • Get your case number
  • Monitor your claim status online
  • Respond promptly to any OWCP requests

Missing deadlines or documents can result in denied claims.

Step 7: Follow Up with Medical Appointments and Progress Notes

After filing:

  • Attend follow-up appointments
  • Provide progress reports to OWCP
  • Adhere to treatment plans as outlined by your provider

Our clinic provides ongoing care and OWCP documentation updates so your benefits are not disrupted.

Summary: Filing a CA-2 Doesn’t Have to Be Stressful

Here’s a quick recap of how to file a CA-2:

  1. Gather documents and medical records
  2. Register for and access the form through ECOMP
  3. Fill out your portion accurately
  4. Get a strong medical narrative from an OWCP-trained provider
  5. Ensure your agency completes their section
  6. Submit and track your case online
  7. Attend all medical appointments and follow through

Need Help Filing Your CA-2? WIN Medical Group Is Here for You

At WIN Medical Group in Upper Darby, we specialize in helping federal employees across Philadelphia, Lansdowne, Yeadon, Darby, and West Philly file CA-2 claims smoothly. Our team is experienced in OWCP-compliant documentation, and we offer:

  • Same-week appointments
  • Medical reports tailored to OWCP standards
  • Step-by-step help with ECOMP and form submission

Don’t wait. Your time to file a claim is limited—and your benefits matter.

Call us now or book an appointment online to get started with your CA-2 today.